How much time goes into moving information between tools?
Use your team’s numbers to estimate the time spent re-entering and reconciling information. It is a starting point for deciding whether the problem deserves a closer look, not a bill and not a saving. Four questions is usually enough to get within range.
Your numbers
Loaded means pay plus employer taxes and benefits. Roughly 1.3× base salary is a starting point; use your own figure if you have it.
Estimated annual staff time spent on this work
About 1,152 hours a year.
Roughly $51,840.
That is time currently spent on the task, not a promise of cash savings. The next step is to work out how much can realistically be reduced, and what it would take to do it.
6 people × 4 hours/week × 48 working weeks = 1,152 hours × $45/hour = $51,840
A separate signal, not part of the estimate above
You wait about 12 days for final monthly numbers. That may affect decisions that depend on those reports. This estimate does not put a dollar value on the delay.
These are your numbers, not ours. Four inputs, 48 working weeks, no multipliers. Adjust anything you think is generous and see what happens.
Other effects to investigate.
Errors, delayed follow-ups, and decisions made without current information may also matter. They are not included in the estimate because valuing them would take more evidence than four inputs can carry. One number you can defend is worth more than four that sound impressive.
- Errors introduced by re-keying, and the time spent finding them later
- Follow-ups that arrive late because someone was waiting on a number
- Decisions made without current information
- Work that feels pointless to the people doing it
Whether any of these apply to your business is worth finding out. It is the kind of thing a first conversation is for.